Booking a Women Xplorers Tour: Call your favourite Travel Professional.
*Mandatory Insurance Requirements for Highly Active Tours*: You must have travel insurance with a minimum medical, evacuation and repatriation coverage of $200,000 USD covering all applicable dates of travel with the Tour Operator. This insurance must cover personal injury and emergency medical expenses. On the first day of the tour, your tour director will verify that you have sufficient insurance in place. You are strongly recommended to extend your coverage to include cancellation, interruption and all other expenses that may arise as result of loss, damage, injury, delay or inconvenience white travelling. It is your responsibility to ensure you have sufficient coverage and comply with the terms of the insurance plans.
Luggage: Passengers are allowed one large bag to be handled by Women Xplorers as well as one carry on bag (9”X15”x21”). All personal belongings and baggage are always carried at the passenger’s own risk. Baggage insurance is recommended. Most airlines charge baggage fees.
Fuel Surcharge: Fuel Surcharges shown or included in pricing are accurate at time of printing but are subject to change up until the time of departure.
Aircraft Seating: Applicable to tours that include airfare, generic advance seating is completed by the airline. Individual seat selection is not permitted. You may not always be seated with your travelling companion.
Hotels: Requests for specific room designations (non-smoking, near elevator etc.) cannot be guaranteed. Women Xplorers will do our best to accommodate requests, however, we cannot be held responsible for requests not realized.
Itinerary: Itinerary including times, attractions and accommodations are subject to change without notice.
Guaranteed Share: Women Xplorers will do our best to pair you with a woman of similar age and smoking preference. The Room Share price is based on two women sharing a non-smoking room with 2 beds. Most women who share a room have a great experience. However, if you are a very light sleeper, highly allergic to something your roommate might introduce into the room, want the lights out at 9pm, etc., or have any other concerns about sharing a room, you should consider travelling in a single room.
Errors: Every precaution is taken when preparing brochures, however, errors can occur and as such all information is subject to change.
Photos: Many photos and video are taken by Women Xplorers Tour Directors and other representatives while on tour and may be used in promotional and advertising materials. Any traveller who does not wish to have their photograph or video footage used in promotional material MUST advise Women Xplorers in writing no later than the tour’s final payment due date, otherwise we assume you have granted us the right to use your image.
Not Included:
Tour Operators Responsibility:
Booking Requirements:
| Tour | Deposit | Final Payment Due |
| Coach Tours | $350 per person | 60 days prior to departure |
| Tours with a cruise or included airfare as well as international destinations | $700 per person | 90 days prior to departure |
Cancellation Penalties:
*Penalties are based on date Women Xplorers by WWT is notified of cancellation
|
Tour |
Date Cancellation |
Cancellation Penalty |
| Coach Tours |
Over 61 days |
No Penalty |
| 60 - 46 days | Tour deposit | |
| 45 - 31 days | 50% | |
| 30 - 15 days | 75% | |
| 14 - 0 days | 100% | |
| Tours with a cruise or included airfare as well as international destinations | Over 121 | No penalty |
| 120- 91 days | Tour deposit | |
| 90-61 days | 50% | |
| 60-31 days | 75% | |
| 30 - 0 days | 100% |
*Any requests for name substitutions represents a cancellation and release of space. Any substitutions accepted represent a new booking subject to the rates available at the time of substitution.
