Women Xplorers Important Information

To book a Women Xplorers Tour: Call your favourite Travel Agency.

Deposits, Final Payments & Cancellation Penalties:

North American Coach Tours

  • $350 deposit per person
  • Final payment due no later than 60 days prior to departure

Days prior to departure

Penalty

Up to 61 days:     

  No penalty

60 – 46 days          

  Tour deposit

45 – 31 days          

 50% of total price

30 – 15 days         

  75% of total price

14 – 0 days           

 100% of total price

 

International, Ocean Cruises & Air Inclusive Tours

  • $700 deposit per person
  • Final payment due no later than 120 days prior to departure

Days prior to departure

Penalty

Up to 121 days:    

  No penalty

120 - 91 days            

Tour deposit

90 - 61 days           

50% of total price

60 - 31 days         

75% of total price

30 – 0 days           

100% of total price

 

River Cruises & Specialty Tours

  • $1000 deposit per person
  • Final payment due no later than 180 days prior to departure

Days prior to departure

Penalty

Up to 181 days:     

 No penalty

180 - 121 days            

Tour deposit

120 - 91 days           

50% of total price

90 - 61 days          

75% of total price

60 – 0 days            

100% of total price

*Any request for name substitution represents a cancellation and release of space. Any substitutions accepted represent new bookings subject to the rates available at the time of substitution.

*Mandatory Insurance Requirements for Highly Active Tours*: You must have travel insurance with a minimum medical, evacuation and repatriation coverage of $200,000 USD covering all applicable dates of travel with the Tour Operator. This insurance must cover personal injury and emergency medical expenses. On the first day of the tour, your tour director will verify that you have sufficient insurance in place. You are strongly recommended to extend your coverage to include cancellation, interruption and all other expenses that may arise as result of loss, damage, injury, delay or inconvenience white travelling. It is your responsibility to ensure you have sufficient coverage and comply with the terms of the insurance plans.

Luggage: Passengers are allowed one large bag to be handled by Women Xplorers as well as one carry on bag (9”X15”x21”). All personal belongings and baggage are always carried at the passenger’s own risk. Baggage insurance is recommended. Most airlines charge baggage fees.

Fuel Surcharge: Fuel Surcharges shown or included in pricing are accurate at time of printing but are subject to change up until the time of departure.

Aircraft Seating:  Applicable to tours that include airfare, generic advance seating is completed by the airline. Individual seat selection is not permitted. You may not always be seated with your travelling companion. Group air when offered is an option. 

Hotels: Requests for specific room designations (non-smoking, near elevator etc.) cannot be guaranteed. Women Xplorers will do our best to accommodate requests, however, we cannot be held responsible for requests not realized.

Itinerary: Itinerary including times, attractions and accommodations are subject to change without notice.

Guaranteed Share:  Women Xplorers will do our best to pair you with a woman of similar age and smoking preference.  The Room Share price is based on two women sharing a non-smoking room with 2 beds.  Most women who share a room have a great experience.  However, if you are a very light sleeper, highly allergic to something your roommate might introduce into the room, want the lights out at 9pm, etc., or have any other concerns about sharing a room, you should consider travelling in a single room.

Smoking & Alcohol: Smoking (including e-cigarettes), alcohol, and cannabis are not permitted on the motorcoach. Smoking hotel rooms are not always available. 

Errors: Every precaution is taken when preparing brochures, however, errors can occur and as such all information is subject to change.

Photos: Many photos and video are taken by Women Xplorers Tour Directors and other representatives while on tour and may be used in promotional and advertising materials. Any traveller who does not wish to have their photograph or video footage used in promotional material MUST advise Women Xplorers in writing no later than the tour’s final payment due date, otherwise we assume you have granted us the right to use your image.

Not Included:

  • Gratuities for your Tour Director and Driver are voluntary and should be extended on an individual basis; not as a group.
  • Meals other than those listed on the itinerary
  • Personal Expenses
  • Extra costs incurred due to delays or interruptions caused by weather or other circumstances beyond our control.
  • Any product or service not specifically stated as included in any Women Xplorers documents, printed or digital. 

Tour Operators Responsibility:

  • Women Xplorers by WWT, its agents and representatives shall not be liable for non-performance by any third-party person or company. All arrangements and matters connected with these tours are subject to change without notice. In the event of cancellation of a tour, responsibility is limited to a full refund of the moneys paid to Women Xplorers.
  • Women Xplorers shall not be responsible for any delay, inconvenience, injury, accident, expense or loss regardless of cause.
  • Women Xplorers reserves the right to cancel or reschedule any trip for any reason, including insufficient demand, strikes, lockouts, riots, stoppage of labor or Force Majeure Event. 
  • Women Xplorers is not liable or responsible for any arrangements made independently. Women Xplorers assumes no responsibility for costs or fees you incur for independent arrangements not booked through WestWorld Tours, inclusive of, but not limited to, airline, hotel, excursions and travel protection related charges.
  • Women Xplorers reserves the right to reject any person as a member of the tour at any time before or during the tour if Women Xplorers deems their behavior to be in conflict with the best interest of the tour. Responsibility and liability will be limited to a refund of the unused portion of the tour.