Booking a Women Xplorers Tour: Call your favourite Travel Professional.

  • A deposit of $350.00 per person is required with each reservation. Final Payment is due 60 days prior to departure.
  • For International tours, tours with a cruise, or tours that include airfare; a deposit of $700 per person and final payment is due 90 days prior to departure.

*Mandatory Insurance Requirements for Highly Active Tours*: You must have travel insurance with a minimum medical, evacuation and repatriation coverage of $200,000 USD covering all applicable dates of travel with the Tour Operator. This insurance must cover personal injury and emergency medical expenses. On the first day of the tour, your tour director will verify that you have sufficient insurance in place. You are strongly recommended to extend your coverage to include cancellation, interruption and all other expenses that may arise as result of loss, damage, injury, delay or inconvenience white travelling. It is your responsibility to ensure you have sufficient coverage and comply with the terms of the insurance plans.

Luggage: Passengers are allowed one large bag to be handled by Women Xplorers as well as one carry on bag (9”X15”x21”). All personal belongings and baggage are always carried at the passenger’s own risk. Baggage insurance is recommended. Most airlines charge baggage fees.

Fuel Surcharge: Fuel Surcharges shown or included in pricing are accurate at time of printing but are subject to change up until the time of departure.

Aircraft Seating:  Applicable to tours that include airfare, generic advance seating is completed by the airline. Individual seat selection is not permitted. You may not always be seated with your travelling companion.

Hotels: Requests for specific room designations (non-smoking, near elevator etc.) cannot be guaranteed. Women Xplorers will do our best to accommodate requests, however, we cannot be held responsible for requests not realized.

Itinerary: Itinerary including times, attractions and accommodations are subject to change without notice.

Guaranteed Share:  Women Xplorers will do our best to pair you with a woman of similar age and smoking preference.  The Room Share price is based on two women sharing a non-smoking room with 2 beds.  Most women who share a room have a great experience.  However, if you are a very light sleeper, highly allergic to something your roommate might introduce into the room, want the lights out at 9pm, etc., or have any other concerns about sharing a room, you should consider travelling in a single room.

Errors: Every precaution is taken when preparing brochures, however, errors can occur and as such all information is subject to change.

Photos: Many photos and video are taken by Women Xplorers Tour Directors and other representatives while on tour and may be used in promotional and advertising materials. Any traveller who does not wish to have their photograph or video footage used in promotional material MUST advise Women Xplorers in writing no later than the tour’s final payment due date, otherwise we assume you have granted us the right to use your image.

Not Included:

  • Gratuities for your Tour Director and Driver are voluntary and should be extended on an individual basis; not as a group.
  • Meals other than those listed on the itinerary
  • Personal Expenses
  • Extra costs incurred due to delays or interruptions caused by weather or other circumstances beyond our control.

Tour Operators Responsibility:

  • Women Xplorers by WWT, its agents and representatives shall not be liable for non-performance by any third-party person or company. All arrangements and matters connected with these tours are subject to change without notice. In the event of cancellation of a tour, responsibility is limited to a full refund of the moneys paid to Women Xplorers.
  • Women Xplorers shall not be responsible for any delay, inconvenience, injury, accident, expense or loss regardless of cause.
  • Women Xplorers is not responsible for transportation to or from departure points (unless previously arranged), missed connections or guaranteed return times.
  • Women Xplorers reserves the right to reject any person as a member of the tour at any time before or during the tour if Women Xplorers deems their behavior to be in conflict with the best interest of the tour. Responsibility and liability will be limited to a refund of the unused portion of the tour.

Booking Requirements:

Tour Deposit Final Payment Due
Coach Tours $350 per person 60 days prior to departure
Tours with a cruise or included airfare as well as international destinations $700 per person 90 days prior to departure 

Cancellation Penalties:

*Penalties are based on date Women Xplorers by WWT is notified of cancellation


Date Cancellation

Cancellation Penalty

Coach Tours

Over 61 days

No Penalty

  60 - 46 days Tour deposit
  45 - 31 days 50%
  30 - 15 days 75%
  14 - 0 days 100%
Tours with a cruise or included airfare as well as international destinations Over 121 No penalty
  120- 91 days Tour deposit 
  90-61 days 50%
  60-31 days 75%
  30 - 0 days 100%

*Any requests for name substitutions represents a cancellation and release of space. Any substitutions accepted represent a new booking subject to the rates available at the time of substitution.