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Important Information

Booking a WestWorld Tour: A deposit of $350.00 per person is required with each reservation. Final payment is due 60 days prior to departure date. **For overseas tours or tours with a cruise or included air, there is a deposit of $700.00 per person and final payment is due 90 days prior to departure. It is recommended that clients purchase a comprehensive travel insurance at time of booking.

Luggage: Passengers are allowed one large bag to be handled by WestWorld Tours, as well as one carry-on bag (9” x 15” x 21”).  All personal belongings and baggage are at all times carried at the passenger’s own risk. Baggage insurance is recommended. Most airlines will charge baggage fees.

Fuel Surcharges: Fuel surcharges shown or included in pricing are accurate at time of printing but are subject to change up until the time of departure.

Aircraft Seating:  Generic advance seating is completed by the airline. Individual seat selection is not permitted. You may not always be seated with your travel companion.

Travellers needing special assistance: Persons requiring assistance must be accompanied by a companion who will be fully responsible for their needs while on tour. 

Hotels: Requests for specific room designations (non-smoking, near elevator, etc.) cannot be guaranteed. WestWorld Tours will do our best to accommodate requests, however, we cannot be held responsible for requests not realized.

Itinerary: Itinerary including times, attractions and accommodations are subject to change without notice.

Singles: We will endeavor to accommodate requests for a travelling companion but cannot guarantee.

Seating: A rotation system whereby passengers will change seats twice a day so that all will enjoy a variety of views.

Smoking: Smoking (including e-cigarettes) is not permitted on the motorcoach. Smoking hotel rooms are not always available.

Errors: Every precaution is taken when preparing brochures, however, errors can occur and as such all information is subject to change.

Photos: Many pictures are taken by staff and passengers and used for promotions and advertising. Inform your guide if you do not want to be in any photos otherwise we assume you have granted us the right to use your image.

Cancellation Penalties

North American Tours without a cruise or included airfare*

Over 61 days No penalty
60 - 46 days Tour deposit
45 - 31 days 50%
30 - 15 days 75%
14 - 0 days 100%


All tours with a cruise or included airfare as well as all international destinations*

Over 121 days No penalty
120 - 91 days Tour deposit
90 - 61 days 50%
60 - 31 days 75%
30 - 0 100%

Not Included:

  • Gratuities to Tour Director and Driver are voluntary and should be extended on an individual basis: not as a group. Cruise gratuities not included.
  • Meals other than those listed on the itinerary.
  • Personal expenses.
  • Extra costs incurred due to delays or interruptions caused by weather 
    or other circumstances beyond our control.

Tour Operator's Responsibility

  • WestWorld Tours, its agents and representatives shall not be liable for non-performance by any third party person or company. All arrangements and matters connected with these tours are subject to change without notice. In the event of cancellation of a tour, responsibility is limited to full refund of the monies paid to WestWorld Tours.
  • WestWorld Tours shall not be responsible for any delay, inconvenience, injury, accident, expense or loss regardless of cause.
  • WestWorld Tours is not responsible for transportation to or from departure points (unless previously arranged), missed connections or guaranteed return times.
  • WestWorld Tours reserves the right to reject any person as 
    a member of the tour at any time before or during the tour if WestWorld Tours deems their behaviour to be in conflict with the best interest of the tour. Responsibility and liability 
    will be limited to a refund of the unused portion of the tour.